Saturday, July 25, 2020

Create a transcript from a Microsoft Teams meeting

In this post, we'll see how to create a transcript for a Microsoft Teams meeting. Its easier than you think.

Initial thoughts on the blog
Hello! Its been a while. I'm going to try to update things more. Rather than use my blog I've been documenting back in my Word/Text documents. The whole reason I started this blog! And I noticed I'm not using them as much as I did when I'd use this blog. I'd link back to the stuff all the time. So I'm going to get back into that. 

Won't necessarily always be about Dynamics 365 or Power platform. It'll be a grab bag. But should be relevant for anyone doing implementations. Even if its just adjacent. This one is Teams and Stream. so there you go. 

Even before COVID, people would miss important meetings all of the time. And then they'd be behind. So people took to recording meetings to document and allow for review of content at a later date. Often even just an audio file. This was especially important when it came to requirement meetings or just brain dump sessions.

The problem is no one is going to sift through a series of 3hr recordings or watch long meetings in an unorganized fashion. And notes often have misinformation, things out of context, unintentional biases, etc.

Transcripts are a good alternative. Searchable, can be turned into notes, etc.

Record the meeting in Teams and use MS Stream's embedded AI to generate a transcript. 'Transcript' used lightly. Its actually closed captioning tied to the video. But you can extract out the file.

How to

  1. Record the Teams meeting
  2. Once the meeting is recorded in Teams, Teams should automatically upload the file to Stream.
  3. Once that's complete, the file will look like in Figure 1. 
  4. click the '...' and select 'Open in Microsoft Teams' like in Figure 1. 
  5. Once you're on the recording in Teams, click the '...' and select 'Update video details' e.g. Edit the Steam recording (Figure 2 below)
  6. Select the language of the recording. 
  7. Click on the 'Autogenerate a caption file'
  8. Wait until the captions are processed by MS Stream (Figure 4)
  9. Click on 'Download file' (Figure 5)
  10. You can open the .vtt file in IE, Notepad, etc without changing the file name. I changed the file name in my screenshot just bc that's what I do but you don't have to. (Figure 6)
  11. This file will have parity to the captions in Stream (Figure 6)
  12. At this point you now have a txt file transcript as well as a video with searchable transcript and embedded captions in the file (Figure 7)
  13. NOTE: The transcript/captions will not be perfect. If you want to edit, you can do that as well. Figure 8

Figure 1 - Open the Teams recording in MS Stream

Figure 2 - Edit the Stream video via 'Update video details'

Figure 3 - Select the language for the file and you can auto generate captions. 

Figure 4 - On the video, captions will be autogenerated. This could take a while after selecting the language. 

Figure 5 - Download the caption file (VTT format). You can edit it and reupload with any changes you want. 

Figure 6 - Viewing the completed caption/transcript data. 

Figure 7 - You can turn on captions in the video to see them in realtime. 

Figure 8 - Edit the transcript in Teams while watching the video. 

Friday, April 12, 2019

Error when attempting to set ARM Enabled for Azure subscription in Lifecycle Services for Dynamics 365 Finance and Operations VM spin up

Hello World. Its been a while. How have you been? Ive been alright but ran into an issue deploying an ARM based D365 F&O environment. Now doing that process HAS been a while... Its changed.

I linked an Azure subscription but got an error when attempting to enable the 'ARM enabled' flag. Your Dynamics 365 Finance and Operations environment NEEDS to be ARM Enabled. So you won't get far without it. It was a pretty generic error in which you need MS assistance to see. Just know if you get an error and you're trying to enable the 'ARM enable' flag, give this process a shot.

I ran into some issues. Its pretty straight forward but the documentation was a little off so wanted to throw out a post about this just in case others find it helpful. If it helps one person, this 30 min effort was worth it.

Part 1: Authorizing 
I have no pics for this so I'm just going to describe it.

I received an error when trying to authorize my LCS project. I had to add our 365 administrator to my project and have him click through the auth screens in the project. Once that was done, I was set.

This is what MS says:

Part 2: Let the Provisioning service spin up D365 environment
Here is my graphical walkthrough for you to follow along at home.

Here is the official documentation.

Tuesday, December 4, 2018

D365 Full screen mode for Modern POS (MPOS)

I was working with a coworker today to get the Dynamics 365 Retail Modern POS (MPOS) application to show up in full screen. Back in AX 2012, you had the option to use full screen mode, hiding your cursor, etc in the visual profiles but they're not there anymore.

So as seen below, how can we make this universal windows app go to full screen? Since its a UWP app, we can use the Win+Shift+Enter hot key combo to make it go full screen like below.

Problem solved!

If we need to always open the MPOS in full screen and restrict users from using any other applications or browsers or whatever, explore using Kiosk mode. It can restrict the entire instance to a single or multiple specific apps based on a config.

Sunday, November 25, 2018

Dynamics 365/AX 2012 Modern/Enterprise POS 'Speed Scanning' feature

I didn't realize that its somewhat unknown that there is a speed scanning feature in the POS for rapid item entry. I was answering some questions at AXUG for some end users and this was brought up. Then again as a use case for a customer. That prompted a post. 

If you are selling multiple units of something in a store (e.g. 4 bottles of wine) and don't want to scan the product, click change qty, and enter qty, you can instead do this handy little trick. 

USE CASE: We need to scan 4 of the same bottle as fast as possible.

SOLUTION: In the number pad, enter 4 and hit the '*' asterisk button. Then scan the barcode or enter the item. BLAM! That item with a qty of 4. 

Some notes to this: 
  • You need to use the number pad control
  • You can use the keyboard or the onscreen numpad. 
  • You must enter a barcode or the item id either with a scanner or through the number pad
  • Searching for an item will not allow this to work.
  • When you enter the quantity and hit asterisk, the entry field clears out all of the fields. Its still there in the background so enter the item
  • This works for all versions from AX 2012 FTP to D365 F&O 8.1
  • Enterprise POS (EPOS) and Modern POS (MPOS) are supported for this

Rock on!

Wednesday, November 21, 2018

Quick tip: Quickly navigate multiple Excel worksheets, much like a table of contents

I recently did an AXUG Session about using the real time integration to Excel. You can build all sorts of reports/metrics and have the data auto-refresh when opening the form.

Its great! And you can really fill up an Excel worksheet quickly...  But for those that really get into it, traversing a massive Excel sheet can get pretty daunting. The resolution to this for some people is to create other Excel files in a static location that all reference each other. That works, and is ok for some purposes, but not always. I would NOT recommend breaking out an Excel sheet into multiple linked Excel sheets just for ease of navigation sake. Once you hit the 4th or 5th linked Excel file and have more than one person trying to figure it out, good luck.

An alternative approach
A little known trick to quickly navigate multiple Excel worksheets, much like a table of contents, is to right click on the arrows in the lower left hand side of the application (to the left of the worksheet tabs). This will open a form called 'Activate'. 'Activating' a worksheet just means that it will be navigated to. Its not really activating or enabling anything. The terminology is a little odd but thats all its saying. This is basically a table of contents for your Excel file!

I had a worksheet with over 50 tabs and could navigate to a specific one in three clicks (right click on arrows, select worksheet, click ok). You might need to scroll to the worksheet if there are a lot but thats easier than the alternatives or a table of contents workbook tab.

Hope that helps!

Figure 1 - The many, long worded Excel worksheets

Figure 2 - Right click on the arrows to see all worksheets

Tuesday, November 20, 2018

DAXDude Top 10 blog posts from last two months

I think its very interesting to read the stats on my blog to see what/who people are doing across the globe on AX/D365. Thought I'd share the top 10 blog posts from last two months. There were ~18k pageviews and about 8.5k unique visitors in the month of October/November as of today.

Overwhelmingly, the top 5 were the most popular in terms of blog post hits specifically. Also, 9 out of the top 10 were all about AX, not Dynamics 365. The one that was about Dynamics 365 was just posted this month and those usually inflate from all of the RSS feeds, twitter posts, etc so its statistically different than the other posts. 

  1. Use X++ wildcard (LIKE and NOT LIKE) in X++ select statement
  2. AX X++ str2Date function deep dive
  3. Dynamics AX 2012 - Reset/Clear your user's usage data
  4. Cycle through container in AX
  5. Compare AX X++ conIns function vs += for container insert
  6. Microsoft 365 vs Dynamics 365 vs Office 365 terminology and branding (hopefully) explained
  7. Retail Modern POS (mPOS) installation and setup via AX 2012 R3 CU8 demo machine
  8. AX 2012 WCF Error: 'The specified client configuration does not contain valid WCF settings'
  9. AX Issue: Cannot edit a record in Sales Orders (SalesTable). An update conflict occured due to another user process deleting the record or changing one or fields in the record
  10. AX Tables: Copy all table data to another table

Saturday, November 17, 2018

Microsoft 365 vs Dynamics 365 vs Office 365 terminology and branding (hopefully) explained

Microsoft brings all of their cloud offerings under the '365' branding. There are many different offerings under 365 but not all of them are truly meant to be used together. What do I mean by that? How do you know what expert is an expert in what product? Do you know what you're licensing? Hopefully this will help explain a little bit more.

When I say Microsoft 365, that technically doesn't encompass Dynamics 365. Microsoft 365 is Office 365, Windows 10, and the Enterprise Mobility + Security. When we say Office 365 then, we're actually saying its part of Microsoft 365. Its a sub-offering under a licensing/branding package.  

When I say Dynamics 365, its all of the Dynamics 365 'for' products, such as D365 for Retail, D635 for Finance and Operations, D365 for Sales, D365 for Marketing, etc. But its also good to know that these Dynamics products are still technically 3 or more 'products' brought together under the Common Data Model which allows all of them to communicate. Its AX, CRM, and new applications such as 'for Talent' if we're looking behind the scenes. Dynamics 365 for Finance and Operations and Dynamics 365 for Retail are really the same code base (AX) but licensed differently.  Dynamics 365 for Sales/Marketing/Customer Service/etc are all traditionally CRM. 

So it can get tricky when people refer to Microsoft Dynamics 365 as Microsoft 365 or Dynamics 365 when the terminology really spans so many different titles. And that can be a problem. When going to a trade show and I ask which Dynamics 365 products their XYZ integrates directly into, they say Microsoft 365: all of it. Thats an interesting response that doesn't tell me anything. Especially when we are talking about business workloads. When we talk about things like a tax engine or rate shopping and they say that it will take care of all my worries, I want to know if its going into the Common Data Model and exposed to other mobile apps, is it natively integrated with Finance and Operations, is it a CRM-side ISV, etc. 

These are massive things to consider when evaluating a solution and sometimes the branding can make things a little more difficult. This post is not meant to solve the issues but hopefully raise a little awareness. Let me know down below if you have any questions about the above!